HM Land Registry's list of accepted Proof of Ownership documents
What is Proof of Ownership?
Under HM Land Registry’s Digital ID Standard, any client who owns the subject property in the transaction is required to provide two documents to support their Proof of Ownership claim. Two sources from the list below are required to meet this standard.
If you have selected 'Property - Seller' or 'Property - Other' as the activity type for an Enhanced NFC ID check, the client will have a task appear in the app asking them to provide two forms of Proof of Ownership documents from the list below. Should any additional documents need uploading, this can be done via the Optional Document Upload Feature which is available for clients once they have completed all their tasks.
Proof of Ownership accepted documents:
- Utility bills, bank or building society statements dated within the last 3 months
- Local authority council tax bills for the current financial year
- Original mortgage statements from a recognised lender for the last full year
- Current or photocard driving licences UK - EEA
- HM Revenue and Customs self-assessment letters or tax demands dated within the current financial year - HMRC
- An insurance policy schedule for the property
- A current firearm or shotgun certificate
- A copy of the agreement for the purchase of the property
- A lettings agent agreement on headed paper
- A local authority building regulations sign off for works undertaken to the property addressed to the individual
- Management company service charge demands for the property addressed to the individual
- Confirmation of tenancy deposit scheme registration
How to review Proof of Ownership documents
Any documents uploaded by a client under this task must undergo a review to ensure they satisfy your requirements for Proof of Ownership, and that they do indeed pertain to the address of the subject property.
This is something that Thirdfort is unable to assist with - if you are unsure how to proceed, we recommend speaking with a member of your compliance team.
Need more help?
These articles should answer most of your questions. However, if you have any further queries please click the live chat button in the bottom right of your screen to talk to a member of the Client Support Team.
Furthermore, should your client have any queries about the process, our dedicated Customer Support Hub will provide the answer to many of your client's questions. From here they can also chat directly with one of our Consumer Support Team who can provide real-time help and assistance.